Hi everyone:
Both Lenny Siegel and I participate in the National Policy Dialogue on
Munitions. The dialogue is broken down into three sub-groups Management &
Policy, Communications/Participation, and Science & Technology.
The following survey was designed to gain insight from all parties involved
in the cleanup of munitions. For those of you who are dealing with
installations where munitions are a problem, please fill out the survey and
return it to Caroline Brendel at The Keystone Center. Your responses will
help to craft communications principles that will, hopefully, facilitate
better working relationships between all parties who are working on these
issues.
Thank you for taking the time. Happy Holidays.
Aimee Houghton
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The Keystone Center
Keystone Science School
Science and Public Policy Program
Colorado Office
1628 Sts. John Road
Keystone, CO 80435
Phone: 970-513-5800
Fax: 970-262-0152
Washington D.C. Office
1030 Fifteenth Street, Suite 300 West
Washington, DC 20005
Phone: 202-783-0248
Fax: 202-783-0328
Memorandum
To: Members, Alternates, and Work Group Participants, Keystone National Policy Dialogue on Munitions
From: Martha Tableman and Judy O'Brien
Subject: A Survey to Assist the Communication/Participation Work Group with Its Efforts
Date: December 23, 1998
Seasons Greetings! In a recent conference call held by the
Communication/Participation Work Group, it was decided that it would be
useful for the final report to contain a set of communication principles
that also could be included in a commander's guide. It was decided that an
appropriate approach for determining possible principles would be to gather
information separately from each perspective: military and non-military.
As a first step in that process, a survey will be sent to all Dialogue
Group members asking for 1) their list of desired communication principles,
2) examples of where such principles were beneficial or where their absence
caused problems, and 3) a listing of basic facts or principles about a
specific person or organization that need to be acknowledged and respected
for effective public participation. This will enable Keystone staff to
organize the responses received by perspective for discussion at the
January Communication/Participation Work Group meeting. In looking at the
responses, the intent will be to learn about the similarities and
differences between each perspective and to develop an integrated set of
principles, where appropriate.
A copy of the survey is attached to this memorandum. To assist the
Communication/Participation Work Group in its efforts, please complete the
following survey and return it to Caroline Brendel (fax: 970-262-0152) by
COB Tuesday, January 5, 1999. (Please be succinct in your answers. Add
additional paper or use the back if needed.) If you have any questions
about the next steps, please call Martha Tableman at 970-513-5842 or Judy
O'Brien at 202-783-0248.
KEYSTONE DIALOGUE ON MUNITIONS SURVEY ON COMMUNICATION PRINCIPLES
Directions: To assist the Communication/Participation Work Group in its
efforts, please complete the following survey and return it to Caroline
Brendel (fax: 970-262-0152, e-mail: cbrendel@keystone.org) by COB Tuesday,
January 5, 1999. (Please be succinct in your answers. Add additional
paper or use the back if needed.)
Please indicate the appropriate category to which you belong:
__ Military
__ Regulator
__ Citizen/Community/NGO
__ Other
A. List the top five major communication principles you need and expect
when trying to work with the military or the community. (Please answer in
terms of working with those in the "other" group than you. [E.g., Military
folks answer in terms of working with community folks; conversely community
and regulators answer in terms of working with the military.]) For each
principle identified, please explain why it is needed. Please be succinct.
1.
2.
3.
4.
5.
B. Provide examples from your perspective that indicate where use of such
principles has been valuable. Also provide examples of where their absence
has lead to problems. Please be brief; use no more than four sentences per
example.
C. What are five basic facts or principles about you as an individual or
your organization that you believe need to be acknowledged and respected
for effective participation? (For example, from a military perspective,
the constraints imposed by the Chain of Command and the deadlines they
establish. From a community perspective, the commitment shown by the
community's investment of volunteer time to work on the issues.)
A MORE DETAILED EXAMPLE
A principle would be "The need for timeliness in responding to requests."
Rationale: Timely response is needed to indicate respect for the party
making the request and will build trust that there is a cooperative
relationship.
A specific example previously discussed by the Dialogue Group is where a
community group requested a meeting with the Commander; five months later,
they still had not received any response, including acknowledgement of
receipt of the letter.
1.
2.
3.
4.
5.
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